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Part-Time Administrative Assistant
Highland Medical Center

Located in Monterey, VA, Highland Medical Center, Inc. (HMC) is a non-profit, Federally Qualified Health Center (FQHC). HMC provides sustainable, affordable access to excellent health care, supports optimal health, and meets the wholistic needs of the individuals in our communities through collaboration and professionalism. Service lines include medical primary care, behavioral health, dental, physical therapy along with an on-site pharmacy. 

Position Overview 

Highland Medical Center | Monterey, Virginia

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Highland Medical Center is seeking a dependable and detail-oriented Administrative Assistant to support daily administrative and office operations across our organization. This role is an important part of keeping HMC running smoothly while providing a welcoming, professional experience for patients, staff, and community partners.

In this vital part-time role, you’ll support leadership and multiple departments through organization, communication, and attention to detail. From preparing documents and meeting materials to assisting with deposits, mail, and office coordination, your work will directly support HMC’s mission of delivering quality care close to home.

 

What You’ll Do:

  • Answer and direct phone calls; perform copying, filing, scanning, and data entry

  • Prepare daily deposits for HMC, HMC Pharmacy, and donations; assist with invoice reconciliation

  • Collect prior-day patient payments and maintain accurate donation tracking records

  • Order, receive, and organize office and housekeeping supplies

  • Prepare new patient packets, Board Member notebooks, and New Hire Orientation materials

  • Pick up, sort, and distribute mail and packages; schedule UPS and FedEx pickups

  • Take accurate meeting minutes and prepare agendas for HMC meetings

  • Assist with setup for monthly All Staff Meetings

  • Support leadership with administrative tasks and daily office needs

  • Maintain confidentiality when handling sensitive patient, financial, and donation information

  • Assist with special projects and other duties as assigned

 

What We’re Looking For:

  • High school diploma or GED required

  • Previous office or administrative experience preferred

  • Strong organizational, communication, and time-management skills

  • Ability to manage multiple tasks while maintaining accuracy and professionalism

  • Proficiency with Microsoft Office, electronic health records, and standard office equipment

  • BLS certification required (free certification provided!)

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Position Details:

  • Hours: 20 hours per week, Monday - Friday

  • Pay Range: $ 15 - $16 per hour

  • Benefits: Paid holidays, Simple IRA

 

If you are organized, dependable, and enjoy supporting a team in a fast-paced but community-focused healthcare environment, we’d love to hear from you.

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Apply today and help support the day-to-day operations that keep Highland Medical Center serving our community.

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Ready to Apply?

Send your resume and cover letter to jobs@ourhmc.org.

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Join us in Highland County, where quality care meets quality of life.

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